Europe Exhibitor Hub

1-2 October 2024 | Amsterdam

We’re looking forward to welcoming you to Sustainability Expo Europe taking place at the RAI, Amsterdam from the 1-2 October 2024.

This manual contains all the information you need to get the most out of your time at the event. Please read it carefully and send any deliverables by the dates requested. If you have any questions, please do not hesitate to get in touch. 

The team will be your primary points of contact throughout the planning process and then on-site at the RAI. The operational planning of your attendance at the event starts here with the Exhibitor Hub, and we trust that you will find it a useful guide. 

We look forward to seeing you there!

The Sustainability Expo Team

Event Hours

Tuesday 1st October 2024                                                                Wednesday 2nd October 2024

Exhibitor Access: 7:30am – 6:00pm                                             Exhibitor Access: 8:00am – 4:30pm

Conference sessions: 8:50am – 5:15pm                                     Conference sessions: 9:20am -4:10pm

Visitor Access: 8:00am – 5:30pm                                                   Visitor Access: 8:30am – 4:30pm

Networking party: 5:30pm – 7:00pm                                              

Breakdown

Wednesday 2nd October 2024: 4:30pm – 5:30pm

Deadlines

Filming orders: Monday 16th September

Pass registration: Friday 20th September 2024

AV orders: Monday 23rd September 2024

Registration

Please aim to register all required passes by Friday 20th September.

Register your passes by providing the below information via email:

  • Name
  • Job Title
  • Company
  • Email


*Speaker passes will be automatically registered and are not included within your contracted pass allowance.

Event A-Z

Your stand

Each tabletop space will include:

  • 1 table and black cloth (dimensions 140 x 70 cm)
  • 2 chairs
  • Access to venue internet
  • Power socket
 

Behind and around the table you can arrange banners, merchandise and other promotional items.

*If for any reason you do not require the included table and chairs, please inform us.

AV orders:

You can order AV, such as screens, via our supplier EventPro.

Order: https://eventproav.co.uk/order/

*Please use password EU

Promotional print products:

We have an exclusive partnership with HelloPrint, offering a 15% discount on all printed products.

Find out more
Use Code: SUSTAIN_EXPO15

We are thrilled to announce a special partnership between Helloprint and the Sustainability Expo! As a proud B Corp Corporation, Helloprint is committed to making a positive impact on the planet, and we’re excited to extend that commitment to all exhibitors and visitors of the expo.

Exclusive Offer: Enjoy a 15% discount on all printed products! Whether you’re showcasing your brand or simply exploring the latest in sustainable solutions, Helloprint has you covered with a wide range of high-quality, eco-friendly print products.

Why Choose Helloprint?

  • Certified B Corp: We are dedicated to balancing profit with purpose, holding ourselves to the highest standards of social and environmental performance.
  • Sustainable Print Solutions: A significant portion of our product range is crafted with sustainability in mind, from recycled materials to water-based inks, ensuring your printing needs leave a minimal carbon footprint.
  • Personal Service and Help: Helloprint excels in Customer Service and is already happy to help fitting to your personal needs. Their print expert will make sure all your print orders run smoothly. 

Join us in making a difference! Leverage this exclusive discount and opt for sustainable choices that reflect your commitment to a greener future. Together, let’s print a better tomorrow!

Find out more
Use Code: SUSTAIN_EXPO15

*Offer valid for all exhibitors and visitors during the Sustainability Expo.

As an exhibitor, there will be additional time around the event opening hours to set up and breakdown your stand.

Set Up

Tuesday 1st October
07:30 – 08:00am

Breakdown

Wednesday 2nd October
04:30 – 05:30pm

*Exhibitors must not begin breaking down stands until after the event closes and all delegates have left.

The event is located at the RAI, Amsterdam and can be accessed by Entrance E.

RAI Amsterdam
Europaplein 24
1078 GZ Amsterdam

Getting to the RAI Amsterdam is easy. Whether you’re arriving by air, train, or car, the RAI is conveniently located and well-connected.

Please find information below for booking transport tickets, planning your route, parking and choosing where to stay.

Plan your route

Book parking

Public transport tickets

Book accommodation (via The RAI and TechEx portal)

Click to enlarge

We will share your involvement at the event via our socials with personalised graphics. If you would like a copy of this graphic, please get in touch.

We encourage all sponsors and exhibitors to share their involvement at the event via socials.

Please remember to tag any event announcements and follow us on socials!

LinkedIn
Twitter
Facebook
Instagram
#SustainabilityExpo


With a monthly global readership of 40,000, Sustainability News is a leading source for the latest business sustainability news, insights and guidance.

To contribute content, or explore advertising opportunities, please get in touch. 

Your sponsorship or exhibitor package will include VIP passes, which provide.

  • Access to the conference sessions
  • Access to the exhibition
  • Access to the event networking platform
  • Invite to our Networking Drinks (taking place at the end of Day 1)


Please register your passes directly with us by Friday 20th September, providing the below details.

  • Name
  • Job title
  • Company
  • Email address


*Speaker passes will be automatically registered and are not included within your contracted pass allowance.

Our official video partner Free Bird Film (www.freebirdfilm.tv) will be covering the event, and can provide you with any of the following video services at a discounted rate:

  • filming of a speaker or multiple speakers presenting
  • a high quality video of any length showcasing your company’s presence at the show, featuring your stand and staff
  • interviews/vox-pops with any number of personnel
  • a short promotional video for your company featuring shots of your product/stand/staff
  • any other video requirements that can be completed during the show

Single Angle Presentation Recording

€499 – includes one camera angle capturing speaker and slides, high quality audio and ownership of the final video

Double Angle Presentation Recording

€549 – includes a two-camera set-up capturing a wide of the speaker and slides and a profile close up of the speaker, high quality audio, ownership of the video and transfer of the raw files

Exhibitor Brand Video

€699 – the filming and editing of a short promotional video featuring shots of your stand, products and staff, plus an interview or voiceover

Double Angle Presentation Recording + Interview

€599 – includes a two-camera set-up capturing a wide of the stage and a profile close up of the speaker, high quality audio, ownership of the video, transfer of the raw files and the filming and editing of an interview next to your exhibitor stand with any member of your staff

Double Angle Presentation Recording + Exhibitor Brand Video

€999 – includes a two-camera set-up capturing a wide of the stage and a profile close up of the speaker, high quality audio, ownership of the video and transfer of the raw files AND the filming and editing of a short promotional video featuring shots of your stand, products and staff, plus an interview or voiceover

A full 4K edit with music and any graphics of your choice will be produced for you a short time after the event, and all footage can be transferred to you upon request.

Free Bird Film is also a social enterprise – a portion of profits are invested into making films every year for a variety of charities pro bono. Every film made by Free Bird has social impact, whether directly or indirectly. Their show reel can be found at www.freebirdfilm.tv, along with further examples of their work.

For further information, please contact Jake Hatt at jake@freebirdfilm.tv or +44 (0) 7504134934.

The networking drinks reception will be taking place at the end of Day 1 from 05:30pm.

This is a great opportunity to unwind and network with attendees from the event after a busy and successful first day.

More details will be confirmed soon!

If you have a speaking slot within your package there are many aspects that you will want to consider. Please see below a brief outline of what we recommend in order for you to make the most out of the event.

What should we speak on?

Consider what information you have access to which your ideal audience does not. If you’re unsure, speak to our conference producers! They will be able to tell you what the audience is likely to respond to best.

What can we share with them that will help your audience achieve their goals?  

Aim to demonstrate your knowledge of the issue they face by sharing advice and ideas rather than only focusing on product information. 

I don’t know for sure who our speaker will be, can I confirm last minute?  

A very last minute speaker name or topic confirmation tends to result in a much lower audience turnout. 

 Please share your talk title and speaker name as early as you can, even if it means we need to make changes to them nearer the event.

Can I have more than one speaker onstage? 

 Yes, and we highly recommend inviting a client to join you on stage. Case study formats are extremely popular and will get you a good audience turn-out. You can also have two individuals from your own organization onstage at the same time, as long as your presentation fits within the time allowed 

How strict are you on the timings of the day? 

We make sure that the conference programs run very promptly. This ensures everyone gets their allocated time slot and the session commences at the advertised times. The Chairpeople and stage managers are tasked with careful attention to session length so please practice your presentation to make sure it fits into your time allocation.

We would like to leave time for Q&A, how do we do that? 

Your time allocated includes Q&A and you are welcome to split the time as you choose. If you have no time at the end of your time slot for Q&A, we recommend encouraging audience members to meet you at your stand, to continue the discussion so that you can offer further advice. 

If you aren’t already speaking at the event and would like to upgrade your package to include a solo presentation or panel discussion please get in touch!

The virtual event platform will launch on Friday 20th September.

In order to compliment your activities with us on-site at the event, we offer the opportunity to take advantage of our online exhibition within the platform.

On our platform, your company can represent itself virtually and you can begin to build connections and arrange meetings with our attendees ahead of the event.

The virtual booth will also serve as a ‘meeting point’ where attendees can ‘Register their Interest’ in your organisation and event, as well as directly interact and book meetings with you.

In order for us to create your Virtual Booth/Company Profile and those of your Company Representatives we will make use of the information you provided for your website profile. Once you receive access, you can add additional information to your profile.

You will receive an email with your log in credentials including your username and Badge/Registration ID. Please note that this Badge/Registration ID is separate to your event pass confirmation ID and will be shared in a separate email. 

When you receive your login information, please log in to complete your profile. 

Within the event platform, you are able to view the event agendas from here, as well as browse our sponsors, attendees and speakers.

We recommend being as active as possible on the event platform and connecting with delegates and arranging meetings. In our experience, the more activity and engagement an organisation puts into their Virtual Networking efforts, the greater their attendee engagement.

The safety of our attendees, sponsors & exhibitors and speakers is paramount to us as event organisers.

Please ensure caution and care when setting out and preparing your stand. If you plan to bring any unusual items, outside of banners, graphics and merchandise, please let us know.

You can familiarise yourself with the RAI’s terms & conditions for visitors and exhibitors here.

Please be aware of fraudulent companies offering themselves as official suppliers to our event, or stating to share our attendee data for a fee.

We do not share our attendee or exhibitor data externally.

If you are contacted by any potential scams, please inform the event organiser.