London Speaker Hub
5-6 February 2025 | Olympia
We’re looking forward to welcoming you to the stage at Sustainability Expo London taking place at the Olympia London from the 5-6 February 2025.
This hub contains all the information you need to get the most out of your time at the event. Please read it carefully and send any deliverables by the dates requested. If you have any questions, please do not hesitate to get in touch.
We look forward to seeing you there!
The Sustainability Expo Team
Event Hours
Wednesday 5th February 2025 Thursday 6th February 2025
Conference sessions: 9:50am – 5:30pm Conference sessions: 9:50am – 4:00pm
Visitor Access: 9:00am – 6:00pm Visitor Access: 9:00am – 4:00pm
Deadlines
Presentation slides submitted: Friday 31st January 2025
*Applicable to solo speakers only
Guest passes registered: Friday 31st January 2025
Registration
Your Speaker Pass will be automatically registered and emailed to you a week before the event.
We advise you print this pass in advance of the event to avoid queuing at the registration desk.
As a speaker, we offer guest passes for any colleagues you would like to bring with you to the event. Please send the below details for any passes to your contact by Friday, 31st January.
- Full name
- Job title
- Organisation
- Organisation email
Contacts
Francesca Hannay
Portfolio Director
francesca@sustainability-expo.com
T: +44 (0)7711 899688
Casey Jefferies
Conference Producer
casey@sustainability-expo.com
T: +44(0)7525 009000
Event A-Z
Solo presentations
Presentation slides
Submission deadline: Please submit your presentation slides by Friday, January 31st.
Updates and backups: While you can update your presentation after the deadline, we strongly recommend bringing a USB backup to the event.
Session details
Time allotment: Solo sessions range from 10 and 30 minutes (your contact will have confirmed the length), including Q&A time. We suggest reserving 5-10 minutes for audience questions.
Introduction: The chair will introduce you before your talk. Please ensure we have your correct bio, job title, and company information.
AV equipment and technology
Laptop: Your presentation will be loaded onto the conference laptop in advance. Please either send it beforehand or bring a USB for the AV technician.
Screen resolution: Ensure your presentation is in 16:9 format.
Microphones: A lectern microphone will be available. If you prefer to move around while presenting, please inform the AV technician, and a handheld microphone will be provided.
Videos: Any videos or audio must be embedded within your presentation. If you have videos embedded in your PowerPoint, bring the video files separately as backups. Please note that HD films may not work, and all videos should be in Windows format (wmv, not mov).
Using your own equipment: If you plan to use your own device, please notify us beforehand and arrive early to set up and test with the AV technician. Apple users will need to provide their own VGA connector.
Mac users: If you’re using Keynote or Mac software, bring your own laptop and adapters, and arrive early for testing.
On the day
Arrival: Please arrive at the venue at least one hour before your session start time and make your way to the Sustainability Expo stage to meet the Conference Producer.
Speakers lounge: As a speaker you will have access to the Speakers Lounge which is located to the right once you are through registration. This is a separate room off the Expo floor containing complimentary refreshments and is a quiet space to take meetings, work quietly or network with fellow speakers.
Lunch vouchers: Please collect these from either your Conference Producer in the conference track or at the Speakers Lounge.
Post-Event
Presentation sharing: All presentation slides will be made available on the event platform after the event. This will be live for 30 days.
Opt-out: If you prefer your presentation not to be shared, please inform us beforehand or the conference producer on-site.
Panel discussions
Pre event
2-3 weeks before the show: We will introduce all panellists and the moderator via email.
Moderator’s role: The moderator will take the lead on panel preparation and will attempt to schedule a joint conference call. If a call is not possible, please share discussion points via email with the moderator.
On the day
Arrival: Please arrive at the venue at least one hour before your session start time and make your way to the Sustainability Expo stage to meet the Conference Producer.
Speakers lounge: As a speaker you will have access to the Speakers Lounge which is located to the right once you are through registration. This is a separate room off the Expo floor containing complimentary refreshments and is a quiet space to take meetings, work quietly or network with fellow speakers.
Pre-event meeting: Head to the conference room to meet with the chair, other panellists, and the conference producer.
Lunch vouchers: Please collect these from either your Conference Producer in the conference track or at the Speakers Lounge.
Introductions: The chair or moderator will introduce you to the audience and provide each speaker with 2-3 minutes for opening remarks.
Panel discussion: Each panel will be 40 minutes, this includes Q&A time. Typically 30 minutes will be discussing, and the remaining 10 minutes will be for audience questions.
*For any larger panels with over 4 panellists and a moderator, extra discussion time will be accommodated.
AV and tech
For solo presentations only
Laptop: Your presentation will be loaded onto the conference laptop in advance. Please either send it beforehand or bring a USB for the AV technician.
Screen resolution: Ensure your presentation is in 16:9 format.
Microphones: A lectern microphone will be available. If you prefer to move around while presenting, please inform the AV technician, and a handheld microphone will be provided.
Videos: Any videos or audio must be embedded within your presentation. If you have videos embedded in your PowerPoint, bring the video files separately as backups. Please note that HD films may not work, and all videos should be in Windows format (wmv, not mov).
Using your own equipment: If you plan to use your own device, please notify us beforehand and arrive early to set up and test with the AV technician. Apple users will need to provide their own VGA connector.
Mac users: If you’re using Keynote or Mac software, bring your own laptop and adapters, and arrive early for testing.
Speaker and guest passes
Your Speaker Pass will be automatically registered and emailed to you a week before the event. It will provide you with access to the Expo Floor, all Conference stages (including TechEx Global), the Speaker Lounge and our Networking Party at the end of Day One. We advise you print this pass in advance of the event to avoid queuing at the registration desk.
Please check your spam folder or contact one of the team if you experience any issues.
As a speaker, we offer guest passes for any colleagues you would like to bring with you to the event. Please send the below details for any passes to your contact by Friday, 31st January.
- Full name
- Job title
- Organisation
- Organisation email
Social promotion
We will share your involvement at the event via our socials with personalised graphics. If you would like a copy of this graphic, please get in touch.
We encourage all sponsors and exhibitors to share their involvement at the event via socials.
Please remember to tag any event announcements and follow us on socials!
LinkedIn
Twitter
Facebook
Instagram
#SustainabilityExpo
With a monthly global readership of 40,000, Sustainability News is a leading source for the latest business sustainability news, insights and guidance.
If you would be interested in a pre-event interview to compliment your speaking involvement please let us know.
Networking party
The networking drinks reception will be taking place at the end of Day 1 from 05:30pm on the exhibition floor.
This is a great opportunity to unwind and network with attendees from the event after a busy and successful first day.
More details will be confirmed soon!
Event networking platform
The online event platform will launch on Wednesday, January 22nd.
As a speaker, you will be listed on the platform agenda and speakers page. You will also receive login credentials to access the platform for networking opportunities.
You will receive an email with your login credentials, including your username and a unique Badge/Registration ID.
*Please note that this Badge/Registration ID is separate from your event pass confirmation ID and will be shared in a separate email.
Once you receive your user details, please log in and complete your speaker profile.
If you encounter any issues accessing the platform, please don’t hesitate to contact us.
Travel and parking
The event is located at Olympia London and can be accessed by entrance to the Grand.
Hammersmith Rd, London, W14 8UX
Please find information below for booking transport tickets, planning your route, parking and choosing where to stay.
